Call for Abstracts of Oral and Poster Presentations
Terrestrial Invasive Plant Species Conference
Understanding Terrestrial Invasive Plant Species in a Changing World
August 20-22, 2012
Delta Sault Ste. Marie Waterfront Hotel, Sault Ste. Marie, Ontario, Canada
Call for Abstracts
Abstracts of Poster Presentations will continue to be accepted until June 30, 2012.
The Organizing Committee for the TIPS Conference invites the submission of abstracts for Oral and Poster presentations. Abstracts that address the six terrestrial invasive plant species themes listed below and are directly or indirectly relevant to Ontario are especially encouraged and will have priority in the meeting program, but submissions may also address any aspect of the biology and ecology of terrestrial invasive plant species. Please adhere to the following guidelines in preparing and submitting your abstract.
One Presentation Rule
To encourage broad participation, each person is allowed to submit only one abstract where they are listed as presenting author. However, a person may serve as a non-presenting co-author on several abstracts.
Abstract Preparation and Formatting
Please adhere to the following guidelines when preparing your abstract. Submissions that do not conform to these guidelines will be returned to the authors for revision, with a concomitant delay in evaluation.
- The language of the conference is English and abstracts must be submitted in English.
- Abstracts are to be submitted in Microsoft Word using the Abstract Preparation Template (see attached).
- Abstracts are to be formatted in North American “letter” paper size, 21.6 cm x 27.9 cm (8.5” x 11”).
- Margins at 2.5 cm (1”) top, bottom and sides.
- Write the abstract using Arial, 11 points, single spacing.
- The abstract must fit on a single page, organized as follows:
- Abstract Title
- Author Name/s
- Author Affiliations
- Abstract Text
- Presenting Author Contact Details
- Two-sentence Summary of the Research
- Preferred Presentation Mode
- Preferences for Session Assignment
- Registration Information
- See attached example.
Abstract Title: It should be fewer than 15 words in length. Type it in upper case, bold face letters; centre it with respect to the right and left margins. Use appropriate formatting within titles: italics (for scientific names), subscript (for scientific formulas) and superscript (mathematic equations), etc.
Author Names: For each author, enter the full first name and the full last name. List the senior author first and use bold face for the name of the presenting author. Centre with respect to the right and left margins Do not include professional titles of the authors.
Author Affiliations: Include only the primary affiliation of each author using superscript numeral references. This should be limited to the name of your major institution (university, NGO, museum, Government agency). Do NOT enter names of department, group, or other divisions within your organization. Include ONLY the institution name, city, province/state and country in the abstract listing.
Abstract Text: Abstract text must not exceed 300 words. Write your abstract as one single paragraph, text justified.
Whether you present a data paper or a conceptual research piece, your presentation must address some question and leave a ‘take home message’. Vague statements such as “results will be discussed” will result in abstract rejection. Use appropriate formatting (i.e., italics for scientific names, subscript for scientific formulas, superscript for mathematic equations, etc.).
Presenting Author Contact Details: Mailing address and e-mail of the presenting author must be included here. Do NOT include contact details of the other authors in the abstract.
Two-sentence Summary of the Research: Provide two-sentences describing: 1) the general theme of your research and, 2) the objective, question or prediction that your research evaluates.
Preferred Presentation Mode: Indicate here your choice for oral or poster presentation. If you indicate an oral presentation please note that if the number of requests for oral presentations exceeds the available time slots, then your presentation could be assigned to a poster session.
Preferences for Session Assignment: Oral presentations will be grouped with others to form thematic-based sessions. Following is a list of session themes:
1) Current State of Terrestrial Invasive Plants in Ontario
Session Moderator: Dr. Dawn Bazeley, York University
(a) Invasive plant species priorities
(b) Ecosystems at risk
(c) Complex interactions
(d) Distribution maps
Session Moderator: Mr. Don Schmitz, Florida Fish and Wildlife Conservation Commission
(a) Risk assessment
(b) Prevention strategies
(c) Resistance and resilience of native plant community
3) Strategies for Development of Early Detection and Rapid Response (EDRR) Capacity in the States and Provinces across the U.S. and Canada
Session Moderator: Dr. Randy Westbrooks, Invasive Plant Control, Inc.
(a) Early detection methods and programs
(b) Ecosystem indicators
4) Aggressive Control for Possible Eradication
Session Moderator: Dr. Sandy Smith, Faculty of Forestry, University of Toronto
(a) Best management practices
(b) Biological control agents
(c) Evolutionary biology and ecology
5) Environmental and Ecological Impacts
Session Moderator: Dr. Stephen Murphy, University of Waterloo
(a) Community ecology
(b) Chemical ecology
(c) Temporal dynamics
(d) Plant-microbe interactions
(e) Ecosystem ecology
(d) Landscape ecology
6) Ongoing Control and Ecological Restoration
Session Moderator: Dr. Michael Irvine, Ontario Ministry of Natural Resources
(a) Herbicide use and regulations
(c) Economic aspects
Please indicate on the abstract into which of the six themes and sub-themes you believe your abstract would best fit.
Accuracy of the abstract is the responsibility of the author(s). Abstracts that do not comply with the guidelines on content and format listed above will be returned for revision.
Registration Information: Each person whose abstract is accepted for an oral or a poster presentation, MUST register and pay the applicable registration fee.
Credit card payments can be made by Visa and MasterCard only. To pay by credit card please follow the instructions on the registration page.
Before submitting an abstract, authors should be confident that they will be able to attend the Conference to make the presentation. If circumstances prevent attendance for a scheduled presentation, the presenting author should attempt to find another person to make the presentation on their behalf.
Abstracts are to be submitted by email to: Abstracts@TIPSConf.ca before the extended submission deadline of February 10, 2012.
Guidelines for Oral Presentations
Presentations must be made in English. Presentation times are limited to 20 minutes and are allocated as one minute for speaker introduction, 17 minutes for the presentation and three minutes for questions. The three-minute question period is managed by the Session Moderator.
All presenters are expected to be in the Session Room at least 20 minutes in advance of the start of their session and check in with the Session Moderator.
For a 17-minute presentation it is recommended that only 9-12 slides be used. Be sure to rehearse your presentation using your slide deck to be sure that it does not exceed the allotted time.
Presentation time limits will be strictly enforced by Session Moderator. There will be an electronic speaker timer at the podium. A yellow light will come on when two minutes are remaining for the presentation, and at that time you should wind-up your presentation. At the end of 17 minutes, the red light will come on and the Session Moderator will proceed to accept questions from the audience.